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Taking new Florida files now · No long-term contract, no minimum

Florida Transaction CoordinatorGet started

Florida transaction coordinator for busy agents

AS IS or Standard, condo or single-family: we track every Florida deadline from executed contract to closing day.

  • $395 per side
  • No fee if it doesn't close
  • No long-term contract

Hand us your next Florida file

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$395

per side, contract to closing

$0

if the deal doesn't close

2019

coordinating transactions since

2

status reports every week

Florida deadlines

Florida transaction coordinator services for every contract date

FR/BAR contracts leave little room for a missed date. Here's what goes on the timeline we keep for you the day the file opens.

  1. 01

    Escrow deposit

    The initial deposit due date, plus any additional deposit due after the inspection period. That second deposit is an easy one to miss, so it gets its own reminder.

  2. 02

    Inspection period

    AS IS or Standard, the inspection period end date is tracked with reminders ahead of it.

  3. 03

    Financing contingency

    The loan approval deadline is tracked, and the lender is kept on schedule for it.

  4. 04

    Condo and HOA documents

    We track when the association documents are delivered and the cancellation deadline that delivery starts.

  5. 05

    Insurance binding

    Windstorm, flood and 4-point inspections often set a Florida timeline. We track the date coverage needs to be bound.

  6. 06

    Closing day

    Closing scheduled with title or the closing attorney. Florida files often fund and record the same day.

FR/BAR forms are filled out only at your specific written direction.

Aerial view of Florida homes with pools
Real estate agent working with a Florida transaction coordinator by a bright window

Example file

Buyer side · AS IS contract

  • Executed contract sent to titleDone
  • Initial escrow deposit receivedDone
  • Inspection period ends TuesdayReminder sent
  • Additional deposit dueTracked
  • Closing scheduled with titleIn progress

Illustration of a typical file timeline

How it works

A real estate transaction coordinator for Florida, start to finish

You stay with your clients. Your coordinator handles the deadlines and the paperwork trail, remotely.

  1. 01

    Send the executed contract

    A quick agreement, then forward the FR/BAR contract and addenda. Your file is typically opened the next business day or sooner.

  2. 02

    Your coordinator takes the file

    Introductions go out to the other agent, title or the closing attorney and the lender, and you get every key date. Your backup coordinator is copied in from day one.

  3. 03

    Updates you don't have to chase

    A dates rundown lands each Monday and a status note each Thursday, with you cc'd on everything.

Works in your systems:DotloopSkySlopeDocuSignzipFormsGoogle DriveDropbox

What's included

Everything $395 covers on a Florida file

Listing side or buyer side, from the signed FR/BAR contract to the closing table.

On every Florida file, we work with you, the other agent, the lender, and title or the closing attorney.

File setup

  • Introductions to the other agent, the lender, and title or the closing attorney
  • Executed contract delivered and receipt tracked
  • Every key date sent to you once the file is open

Dates and documents

  • Escrow deposit and additional deposit due dates tracked
  • Inspection period, financing and condo document dates tracked
  • Contingency reminders 48 hours ahead
  • Every document tracked and organized

Communication

  • Weekly updates to title or the closing attorney, the lender and the other agent once the inspection period ends
  • A Monday dates rundown and a Thursday status note for you

Closing

  • Closing scheduled with title or the closing attorney
  • Nudges to you about utility hookups, change of address and door codes
  • Help with your commission disbursement request
  • A complete copy of the file once it closes

Listing coordination

$125 per listing

Listing coordination for Florida listings

  • Listing agreement checked for signatures, initials, addenda and disclosures
  • Photographer, stager, sign and lockbox scheduled
  • Photos uploaded with descriptions
  • MLS draft sent to you to approve
  • Open houses and updates posted as you direct

Pricing

Florida transaction coordinator pricing

One price per side. One price per listing.

Transaction coordination

$395

per side · contract to closing table

Listing coordination

$125

per listing · listing agreement to MLS launch

How billing works

  • Paid at closing through title or the closing attorney, or we invoice you
  • No fee if the deal doesn't close
  • You pay for your side only; the other side doesn't need a TC
  • No long-term contract, no minimum, no exclusivity
  • Many Florida agents add the fee to the buyer or listing agreement so it comes out at closing
  • Volume pricing on request

Flat fees, paid at closing. Nothing if it doesn't close.

Get started

Across Florida

Transaction coordinator for Florida, coast to coast

We coordinate files across the state, remotely and in the systems you already use.

Miami

Many South Florida closings run through attorneys. We coordinate with whoever closes the file.

Fort Lauderdale

Broward files, closed by title or attorney: the dates stay on the timeline either way.

Orlando

Central Florida files, usually closed by a title company, tracked to closing day.

Tampa

Condo and single-family files alike, with association document dates tracked.

Jacksonville

North Florida files with title-company closings, coordinated remotely.

Palm Beach

Another South Florida county where attorneys often close. We work with them as needed.

Our standards

Promises that come with every file

01

One owner per file

A single coordinator carries your file all the way to the closing table.

02

Backup from day one

A second person already knows the file, so time off doesn't slow it down.

03

We own our mistakes

If the slip is ours, that file costs you nothing and we set it straight.

04

Cancelled means free

If the deal doesn't close, there's nothing to pay.

Agent walking a client through a bright, empty home

States we serve

Florida, plus eleven more states

Working a deal outside Florida? Select that state on the form and we'll reach out if we add it.

  • Alabama
  • Arizona
  • Arkansas
  • Colorado
  • Florida
  • Georgia
  • Louisiana
  • North Carolina
  • Oklahoma
  • South Carolina
  • Tennessee
  • Texas

FAQ

Florida transaction coordinator FAQ

What Florida agents ask before they hand off a file.

Get started

Updated

Do you work AS IS and Standard contracts?

Yes. We track the dates on both FR/BAR contracts, including the inspection period and any additional deposit.

Do you coordinate with closing attorneys in South Florida?

Yes. Whether title or an attorney closes the file, we coordinate with them.

Do you track condo document and cancellation deadlines?

Yes. We track when the association documents are delivered and the cancellation deadline that starts.

Do you need to be in Florida?

No. We work remotely, in your systems and by email, so it doesn't matter where in Florida you sell.

What does a Florida TC cost, and when is it paid?

$395 per side, usually paid at closing. We can invoice you instead. There's no fee if the deal doesn't close.

How fast can we start?

Usually by the next business day after the agreement is signed.

Is there a contract or minimum?

Only a brief agreement to begin. After that, no term, no minimum, no exclusivity; you can walk away anytime.

Who do you communicate with?

You, the other agent, the lender, and title or the closing attorney.

Ready to hand off your next Florida file?

Your file is typically opened by the next business day.

Get started